Job Description

Carry out photocopying support to all members of the team as and when required Maintain files and filing systems for team and assist other members of the firm as and when required Dealing with all aspects of post and correspondence including:Processing incoming and outgoing Royal Mail Hand deliveries of internal post, recorded post / special deliveries Being responsible for registering title deeds in the appropriate manner and distributing accordingly To send and distribute faxes promptly Provide refreshments for clients and other members of the firm when required and be responsible for washing cups/glasses for reception and meeting rooms Maintain levels of supplies of refreshments / toilet rolls/ cleaning materials and stationary for the firm. This includes weekly ordering and distribution and assisting in running the staff tuck shop. Ensure photocopiers / printers are filled with toner, take and submit meter readings to supplier, report faults, order toners and other consumables as and when required. Assist with general administration tasks to include filing, completing forms, maintaining team spreadsheets, ordering library items and arranging both internal and external training to include setting up webinars. Assist with inputting data into the firms wills and deeds database Assist in reporting and arranging repairs and servicing of office furniture and equipment including the building. Assist in amending documents used in the case management system Assist in all aspects of archiving and confidential waste collection and disposal Assist in office health & safety checks to include fire alarm and emergency light tests Assist in processing and recording holiday requests ensuring system is kept up to date and holiday cards are returned to members of staff Assist in checking and recording invoices Assist users with training and equipment needs as and when required to include logging support calls for the IT system Providing switchboard and reception assistance when required including holiday and sick cover Communicating effectively with staff, clients and contacts of the firm as and when required in accordance with all firm procedures and in an appropriate manner Comply with all systems and procedures of the firm as containing within the office manual The training you will be getting Business administrator Level 3 (A level) One day a month at Telford College Regularly assessor visits Mentor on site What to expect at the end of your apprenticeship The long-term goal at the end of the apprenticeship is to offer the apprentice a permanent role, subject to the success of the Apprenticeship and operational requirements.

Required Skills & Qualification

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Presentation skills, Administrative skills, Logical, Initiative, Non judgemental, Patience, Punctual, Professional, Committed to quality

GCSE or equivalent English (Grade C/4) EssentialGCSE or equivalent Maths (Grade C/4) Essential

Apprenticeship Standard

Business administrator Level 3 (A level)

Employer

MARTIN-KAYE LLP

THE FOUNDRY EUSTON WAY TOWN CENTRE TF3 4LY

Provider

TELFORD COLLEGE