Job Description

Joining the team as a Administrator will provide you with valuable exposure to the engineering industry and an opportunity to contribute to the success of the office. If you are a proactive, detail-oriented individual with strong administrative skills, we encourage you to apply and become an integral part of VCSP's dynamic team. Office Management: Maintain a tidy and organised office environment, including managing supplies and equipment inventory Coordinate with vendors for office maintenance and repairs Handle incoming and outgoing mail and packages efficiently Answer and redirect phone calls and inquiries promptly and professionally Schedule and manage appointments, meetings, and travel arrangements as required Documentation and Record-Keeping: Prepare and format various documents, reports and presentations Create, update and maintain filing systems, ensuring easy access and retrieval of documents Assist in the management of digital files and databases Help maintain accurate and up-to-date records, including engineering drawings, contracts, and project documentation Administrative Support: Assist the engineering team with general administrative tasks, such as data entry, copying and scanning Provide support in preparing project proposals, contracts, and other client-related documents Coordinate with internal departments to ensure timely completion of tasks and projects Help organise meetings and take accurate meeting minutes when required Assist with the organisation and coordination of events and conferences Communication and Collaboration: Serve as a point of contact for internal and external stakeholders, demonstrating excellent interpersonal skills Liaise with clients, suppliers, and other external parties in a professional and courteous manner Collaborate effectively with team members to ensure smooth workflow and timely completion of tasks Maintain confidentiality of sensitive information and handle it with discretion The training you will be getting You will be required to attend Kidderminster College one day a week to achieve your Level 3 Business Administrator qualification. What to expect at the end of your apprenticeship Opportunities for a full-time role in a recently established company that is expanding quickly

Required Skills & Qualification

Communication skills, IT skills, Organisation skills, Customer care skills, Problem solving skills, Team working, Ability to prioritise tasks, Ability to multitask, Reliable individual, Willingness to learn, Ability to be flexible, Dedicated to learning, Integrity and honesty

GCSE or equivalent maths and English (Grade 4/C or above) Essential

Apprenticeship Standard

Business administrator Level 3 (A level)

Employer

VCSP LIMITED

Unit 2 Britannia Business Park Stourport Road Kidderminster DY11 7PZ

Provider

NCG